When should a contractor use this pricing worksheet?
Use this worksheet before presenting a change order price to the client.
Change Order Pricing Worksheet
Use this change order pricing worksheet to document contractor labor, materials, subcontractors, overhead, markup, schedule impact, and client-facing price.
When to use this
Use this worksheet before presenting a change order price to the client.
It helps contractors separate the internal pricing backup from the client-facing approval request.
What to document
- Direct labor hours, labor rate, burden, and crew assumptions.
- Materials, equipment, subcontractor quotes, delivery, disposal, and permit coordination.
- Overhead, markup, tax, contingency, or other pricing assumptions used by the contractor.
- Total price presented to the client and any schedule impact tied to the change.
- The version of the worksheet used for the approval request.
Printable pricing worksheet
Use this worksheet before sending the change order so the price has a documented basis.
Scope pricing inputs
Changed scope item: ________________________
Pricing date: ______________________________
Estimator or contractor: ___________________
Pricing assumptions: _______________________
Direct costs
Labor hours x rate: $_______________________
Materials: $________________________________
Equipment or rental: $______________________
Subcontractor quotes: $_____________________
Delivery, disposal, or permits: $___________
Markup and total
Overhead allocation: $______________________
Markup or profit: $_________________________
Tax if applicable: $________________________
Total change order price: $_________________
Schedule impact: ___________________________
Approval boundary
Templates help you write the request. StackQuotes helps you keep the approval record tied to the job.
Pricing worksheet example
- Direct costs
- $420 labor, $310 materials, $125 disposal, and $0 subcontractor cost.
- Markup
- 20 percent markup applied to direct cost and disposal line.
- Client price
- $1,026 total change order price with one added working day.
CTA
Use StackQuotes to keep pricing backup, client-facing requests, and approval actions from splitting across separate tools.
How to use this
Build the worksheet before sending a final price so assumptions are visible.
Attach supplier quotes, subcontractor messages, photos, or field notes when they explain the price.
Send the client only the level of detail that fits the job, but keep the full worksheet with the job record.
Approval boundary
Templates help you write the request. StackQuotes helps you keep the approval record tied to the job.
StackQuotes does not guarantee payment or prevent every dispute. It helps contractors preserve the request, pricing context, client action, and job record in one place.
This is general business documentation guidance, not legal advice. For legal disputes, lien rights, or contract enforcement questions, talk with a qualified construction attorney in your state.
Common mistakes
- Quoting a round number without preserving the cost basis.
- Forgetting labor burden, disposal, delivery, or subcontractor coordination.
- Changing the price after approval without creating a revised request.
- Treating the worksheet as client approval instead of pricing backup.
FAQ
What does it help document?
It helps document changed scope, price or schedule impact, supporting facts, and the client action needed before work continues.
What goes wrong if this is not documented?
The contractor may be left reconstructing scope, price, timing, or approval from memory, messages, and invoices after the job has already moved on.
Is this legal advice?
This is general business documentation guidance, not legal advice. For legal disputes, lien rights, or contract enforcement questions, talk with a qualified construction attorney in your state.
Related resources
Change Order Pricing ToolPrice labor, materials, subcontractors, overhead, markup, and total change impact before sending the request.Time and Materials Pricing ToolUse time and materials pricing when extra work cannot be scoped as a fixed price cleanly.Change Order ExampleCompare pricing notes against a contractor-focused change order example.Run Better resourcesKeep pricing notes tied to the request and the approval record instead of scattered across messages.Change Order Risk CheckerCheck whether scope, price, schedule, and client-action details are missing before work continues.Change Order Pricing ExampleReview a filled pricing example that shows how a contractor can document the price.